3 factors are changing the way we meet across distances:
- The economy – companies, teams, departments simply don’t have the travel budgets they used to anymore
- The environment – many organizations are cutting back on travel in an effort to reduce carbon emissions
- The availability of meeting software and applications – audio bridges, desktop sharing apps, webinar services, collaborative presentations, etc
Considering #’s 1 and 2, #3 is becoming more and more popular as a replacement for long distance and cross-company meetings. Even Obama is using web tools to meet with the American public.
Now, Obama has a pretty dedicated staff organizing his meetings, but for the rest of us, once a meeting gets booked, it’s easy to forget to initiate these services. In the end, we often end up resorting to old fashioned methods like emailing a document and reviewing it over the phone. It gets the job done, but the process isn’t as seamless or effective.
A simple solution is to include the service information in your initial meeting invitation.
There are 2 ways to do this with Tungle:
- Add it to the Location field
- Include details in the Personal message field
Both fields are included in the meeting invitation you send out, and are automatically added to your calendar when the meeting gets booked. If any of your invitees are Tungle users, the info will also be added to their calendars.
If your invitees are not Tungle users, they will get a regular calendar invite when the meeting gets booked. The invite will include the dial-in number, link or other meeting service information that you put in the initial Tungle invitation, and will be added directly to their calendars when they accept the invite.
It’s a simple and efficient way to get the information into everyone’s calendars so they can easily access it come meeting time.
Want to try it? Sign in to your Tungle account.
Not a Tungler yet? Get an account here.